Excel has become a handy software for savvy business owners and managers. In addition to keeping data in neat rows and columns, Microsoft can help you in calculations, accounting, charting, scheduling, and inventory tracking. To get the most out of Excel, the simple tips below:

Use Filters to Analyze Data

If you often deal with large data volumes, it can be tiring to analyze every row simultaneously. The Sort & Filter feature will let you simplify and summarize your data based on specific criteria. Follow the steps below to use this function:

  • Use Ctrl + A to highlight the data 
  • Maneuver to the Home ribbon’s top left and click on the funnel icon 
  • You can select various values in the drop-down arrow that appears at the top of every column in the filter. For example, you can sort all orders below $100.   

Convert Your Data into Graphs and Charts

You can only do so much with rows and rows of data, as you will need to organize and visualize it to understand it better. Microsoft Excel allows you to convert your spreadsheet data into graphs and charts using the steps below:

  • Feed data into a worksheet 
  • Highlight the range of data to be visualized 
  • Choose chart types from the Insert tab. You can select between column, pie, bar, line, and scatter charts 
  • Name and add elements like axes, data labels, and gridlines to the chart  

Import Real-Time Data from the Internet to Excel

If you perform calculations based on data that changes continually, you will appreciate Microsoft Excel’s ability to import data directly from websites. This ability is easier to use on Excel 365 using the steps below:

  • Open a blank worksheet 
  • Navigate to the Data Tab, and then the external Data Group  
  • Select Get Data from Web and type the URL in the dialog box  
  • Select the particular Table and click the Import Button  

Set Up Daily Schedules and Calendars

Microsoft Excel offers calendar templates with cells for daily, weekly, and monthly calendars. You can copy these templates to a customizable worksheet that you can share with your colleagues. Add the events, tasks, and time designations on the column headings to keep yourself on track. 

Switch between Worksheets

If you use Excel a lot, your work will be made easier by the different ways you can quickly switch between worksheets. Some tactics you can use include:

  • The shortcut keys combos Ctrl+Tab or Alt+Tab  
  • Click View in the ribbon and opt for Switch Windows in the toolbar. Choose the workbook you require in the submenu  

Microsoft Excel is a reliable software for many businesses, and you can contact GPO Solutions to make the most of its features to streamline your operations.