Bookkeeping Prep That Keeps Your Books Ready and Current
Your receipts get organized and your transactions get categorized, so your records are ready for review.
Nobody starts a business to chase receipts or sort bank transactions at 10 p.m. Our bookkeeping assistant handles the routine prep work. Your books stay current, month-end gets easier, and tax time doesn’t turn into a scramble.
Justin Wanajrat sets up and manages your bookkeeping assistant. He holds the QuickBooks Online Certification Level 1 and Level 2 and the Intuit Bookkeeping Certification.
What Your Assistant Can Help With
- Collecting and organizing receipts. It gathers receipts and invoices from your email and uploads, labels them, and matches them to the right transactions.
- Categorizing transactions. It suggests categories for your bank and credit card activity based on the rules you’ve set, and flags anything unusual for a person to look at.
- QuickBooks Online prep. It gets your entries, attachments and categories ready for you to review and post in QuickBooks Online.
- Bank and card review. It checks your bank and credit card activity against your records and points out missing receipts, duplicates and anything it needs you to answer.
- Month-end readiness. Each month it builds a simple checklist of what’s done, what’s missing and what needs your decision, so your books are ready to close.
- Tax-time organization. It keeps your documents and year-end records in order all year. When your CPA asks for something, you can send it right away.
What’s Included
- Monthly bank and credit card reconciliation, tied to your statement balances
- Transaction categorization that follows your rules, including splits for mixed-use items like a phone
- Receipt capture, matched to your bank feed
- Month-end close, with a P&L, a balance sheet and a short summary of anything that needs your attention
- 1099 vendor tracking and W-9 collection all year, so year-end goes quickly
- A clean year-end package for your CPA
- Separate books for each business if you run more than one
Behind on Your Books?
It happens to almost every busy owner. A few months slip, receipts pile up, and the uncategorized balance keeps growing. We’ll catch you up, clean out duplicates and miscategorized entries, and get your QuickBooks Online file back to a place you and your CPA can trust. From there, we keep it current every month.
A Person Reviews Everything
Your assistant does the prep work. A person reviews it before anything is posted or finalized. You, your bookkeeper or we check the work, so nothing important is left to software alone.
It works alongside your CPA. Our assistant helps with organization and prep. It doesn’t give tax advice, file returns or make tax decisions. Those stay with you and your CPA or tax professional.
Who It’s For
- Small business owners who use QuickBooks Online, or want to start
- Real estate agents, lenders and other professionals with lots of receipts and business expenses
- Local service businesses that fall behind on bookkeeping during busy seasons
- Owners who want to hand their CPA cleaner, better-organized records
Frequently Asked Questions
Do I need to use QuickBooks Online?
QuickBooks Online is what we know best, and our certifications are in QuickBooks Online and Intuit bookkeeping.
Will the assistant change anything in my books without my approval?
No. Your assistant prepares and suggests. A person reviews before anything is posted, changed or finalized.
Is this tax advice?
No. We help keep your records organized and ready. For tax questions, filing and tax planning, we work alongside your CPA or tax professional.
Is my financial information safe?
Your assistant can only reach the accounts you choose to connect, and you can remove that access whenever you want.
What does it cost?
We’ll go over pricing during your free consultation, once we understand your volume and needs.
Do I still need a CPA?
Yes. We keep your books accurate and organized, and your CPA handles your tax returns and tax advice. Most CPAs like getting clean, reconciled books, and it can save you time and fees at tax time.
Can the AI move my money?
No. Your assistant can’t pay bills or move money. It organizes and prepares your records, and a person reviews every entry before it’s final.
Can you fix books that are months behind?
Yes. Catch-up and cleanup work is one of the most common reasons people call us. We’ll review where things stand, bring everything current, and keep it that way.
Do you handle Turo, Airbnb or gig income?
Yes. We track platform payouts and related expenses so that income is recorded clearly and is ready for your CPA.
Let’s Talk About Getting Your Time Back
Book a free consultation with no obligation. We’ll look at where your time is going and show you what an AI assistant could take off your plate. We’ll keep it low-pressure and in plain English.
Prefer to reach out directly?
- Email Justin: justin@gpsolutionsllc.com
- You can also reach us at gps@agentmail.to