Keep up with owners, tenants and vendors without living in your inbox. We set it up and manage it. Nothing goes out without your approval.
Managing rentals on the Central Coast means a steady stream of small jobs: a tenant email about a leaky faucet, a vendor who hasn’t confirmed, an owner asking how the month went, a showing to schedule, a stack of receipts to sort. None of it is hard. All of it takes time.
GP Solutions LLC sets up an AI assistant for your property management office, connects it to the tools you already use, and keeps it running. It does the legwork and brings you drafts and summaries. You and your team make every decision.
What your assistant can help with
- Owner and tenant email. It sorts incoming messages, flags what’s urgent, and drafts replies for you to review, so a maintenance request or an owner question doesn’t sit buried for days.
- Maintenance and vendor follow-ups. It keeps track of who owes you a reply. It drafts the note to the vendor, the confirmation to the tenant, and the “is this done?” check-in, ready for you to approve and send.
- Scheduling. It finds open times on your calendar, suggests slots for showings, walk-throughs and vendor visits, and sends confirmations once you approve them.
- Owner updates. It drafts regular plain-language updates for owners so they know where things stand. You review every one before it goes out.
- Key dates. Give it the dates that matter, like lease renewals, inspections or insurance renewals, and it keeps them on your calendar and reminds you ahead of time.
- Document organization. It names, files and keeps track of leases, notices, invoices and photos so you can find what you need quickly.
- Bookkeeping prep. It collects receipts, categorizes transactions and preps your QuickBooks Online records, so month-end is easier for you and the professional who does your taxes. A person reviews everything.
- Research. Need background on a vendor or a quick look at a local market? It gathers the information and gives you a short summary.
You stay in control
By default, nothing goes out under your name without your OK. Your assistant writes drafts, and you decide what gets sent. Decisions about tenants, owners, money and anything that needs a license stay with you and your licensed staff. If you later want a routine task to run on its own, like confirming a vendor visit you’ve already approved, we only set that up with your explicit approval, and you can change it any time.
Your assistant can only reach the accounts and tools you choose to connect, and you can remove that access whenever you want.
How it works
- Free consultation. We talk about your portfolio, your typical week and where your time goes. Then we pick one or two tasks to hand off first.
- We set it up. We connect your assistant to the tools you already use, like Gmail, Google Calendar and QuickBooks Online, and set clear rules for what it can and can’t do. If you use property management software, we’ll check during the consultation what it can connect to.
- You review and approve. Your assistant brings you drafts and summaries. You approve, edit or reject anything.
- We manage it from there. We keep an eye on it, tune it, and add tasks as your needs change.
Read more about our AI Business Assistant service, or book a free consultation.
Who it’s for
Independent property managers, small property management companies, and owners who self-manage a few rentals across all of San Luis Obispo County. Most of the work happens remotely, so we can help managers outside the area too.
Frequently asked questions
Will the assistant message my tenants or owners on its own?
No. By default it drafts and you send. Anything automatic is set up only with your explicit approval, and you can turn it off any time.
Does it work with my property management software?
It works with Gmail, Google Calendar and QuickBooks Online, and it can usually connect to other software you use every day. We’ll look at your setup during the consultation and only connect what you approve.
Is my tenant and owner information safe?
Your assistant can only reach the accounts and tools you choose to connect, and you can remove that access whenever you want.
Does it replace my office staff?
No. It picks up repetitive work like sorting email, drafting follow-ups and organizing records, so you and your team have more time for owners, tenants and properties.
What does it cost?
Every office is different. We’ll go over pricing during your free consultation, once we understand what you need.
How long does it take to get started?
After your free consultation, we pick one or two tasks to start with and set your assistant up around them. Once it’s handling those well, we add more.